Notes Management without Databases

Keynotes and general notes can be placed on the drawing by manually entering the notes text; a database is not mandatory.

Placing Keynotes

Keynotes are placed with the extended capabilities of the Callout tool. The keynote legend is automatically created.

 

To place a keynote:

1.	Click the Callout tool from the Basic palette.

2.	Click the Preferences button on the Tool bar.

The Callout Preferences dialog box opens. For more information on the Callout tool, see Inserting Callouts.

3.	Select Place As Keynote. Specify the keynote prefix and suffix text, if desired.

4.

Click OK.

5.	Click in the drawing to place the callout object. Enter the keynote text in the Enter the Text of the Note dialog box.

6.	The keynote is placed in the drawing; a keynote legend object is also created.

7.	Continue placing any additional keynotes. Keynotes referencing the same text automatically use the same number; different text causes the keynote to be numbered sequentially and added to the keynote legend.

Editing Keynotes and the Keynote Legend

Both the keynotes and keynote legend can be edited after placement. If only one keynote is to be edited, select it and make the changes in the Object Info palette. If the text of several keynotes is to be edited, select the keynote legend and make the edits from the Object Info palette.

Keynote legends are layer-specific; one legend is created per layer. To print several layers at the same time with one correctly numbered legend, the keynotes must be moved so that they are all on the same layer.

Double-click a callout or keynote legend to edit it.

Editing Keynotes

To edit individual keynotes:

1.	To change the text of a selected keynote, select the callout and click Edit Note in the Object Info palette.

2.	Other callout parameters can be edited in the Object Info palette, like an ordinary callout object. For more information on the Callout tool, see Inserting Callouts.

3.	After placement, a keynote can be converted into an ordinary callout object by deselecting Place As Keynote in the Object Info palette. The keynote is removed from the keynote legend.

Editing the Keynote Legend

To edit the keynote legend:

1.	The keynote legend parameters can be edited from the Object Info palette.

 

Parameter	Description
Title	Specifies the keynote legend title
Indent	Adjusts the hanging indent value for the legend body text
Width	Sets the keynote legend text width
Spacing	Sets the spacing between each note
Edit Notes	Opens the Notes Manager:Keynote Legend dialog box, for editing the keynote text, description, or order
Format Title Text	Opens the Format Text dialog box, for changing the text format of the legend title
Format Body Text	Opens the Format Text dialog box, for changing the text format of the legend body text

For information on formatting text, see Formatting Text.

2.	The keynote legend contains control points for adjusting the hanging indent and text width directly from the drawing.

3.	To change keynote numbering or edit the text of all keynotes at the same time, select the keynote legend object and click Edit Notes in the Object Info palette.

The Notes Manager:Keynote List dialog box opens.

If the database controls are showing, click Hide Database Controls.

 

Parameter	Description
Description	Lists the keynotes (by description) in the keynote legend in numbering order
Edit	Select a keynote description and click Edit to edit the note text or change the keynote description
Move Up/Move Down	Changes the order of the keynotes in the keynote legend; move the selected keynote up or down in the list
Note Text	Select a keynote description and edit the text of the note
Show Database Controls	Displays the database-related portion of the dialog box; when working without a database, these controls are not necessary (see Placing Database Callouts)

4.	The keynotes are listed by a description. The description normally consists of the first 42 (Windows) or 38 (Macintosh) characters of the keynote, but this can be changed by selecting the description and clicking Edit.

The Edit Note dialog box opens. To enter a different note description, deselect Use the first 42 characters (Windows) or Use the first 38 characters (Macintosh), and change the Description. The note text can also be edited, if desired.

5.	Click OK to close the Edit Note dialog box.

6.	Click OK to close the Notes Manager:Keynote Legend dialog box and edit the keynote legend.

Placing General Notes

Notes management includes a General Notes tool, for placing and numbering general notes.

 

To place a general notes object:

1.	Click the General Notes tool from the Dims/Notes tool set.

2.	Click to place the general notes object in the drawing.

The Notes Manager:General Notes dialog box opens.

 

Parameter	Description
Description	Lists the general notes (by description) in numbering order
Add	Opens the Add Note dialog box, for adding a general note and specifying its description
Remove	Deletes the selected general note
Remove All	Deletes all general notes
Edit	Select a general note and click Edit to edit the note text or change the general note description
Move Up/Move Down	Changes the order of the general notes; move the selected general note up or down in the list
Note Text	Select a general note description and edit the text of the note
Show Database Controls	Displays the database-related portion of the dialog box; when working without a database, these controls are not necessary (see Placing Database General Notes)

3.	To add a new general note, click Add.

The Add Note dialog box opens.

4.

Enter the new general note text. The general notes are listed by a description. The description normally consists of the first 42 (Windows) or 38 (Macintosh) characters of the general note. To enter a different note description, deselect Use the first 42 characters (Windows) or Use the first 38 characters (Macintosh), and change the Description.

5.	Click OK to add the new general note.

6.	The note text can be edited, if desired. Select the note description and edit the text in the Note Text area. The note text and its description can be edited by clicking Edit. Delete selected notes by clicking Remove.

7.	Order the general notes by clicking Move Up or Move Down.

8.	Click OK to place the general notes object.

Editing General Notes

To edit a general notes object:

1.	The general note parameters can be edited from the Object Info palette.

 

Parameter	Description
Title	Specifies the general notes title
Indent	Adjusts the hanging indent value for the general notes body text
Width	Sets the width of the general notes text
Spacing	Sets the spacing between each note
Edit Notes	Opens the Notes Manager:General Notes dialog box, for editing the general notes text, description or order (see Placing General Notes)
Format Title Text	Opens the Format Text dialog box, for changing the text format of the general notes title
Format Body Text	Opens the Format Text dialog box, for changing the text format of the general notes body text

For information on formatting text, see Formatting Text.

2.	The general notes object contains control points for adjusting the hanging indent and text width directly from the drawing.